The Center for Instructional Design & Development at OSU Mansfield http://cidd.mansfield.ohio-state.edu/projects.html http://cidd.mansfield.ohio-state.edu/techtips/word.html#1 Do you ever have problems highlighting a long passage of text in Word. Sometimes the mouse doesn't seem to cooperate or it goes too quickly down the page or maybe the difficulty results from the fact that the passage spans multiple pages. Well, here is a simple solution: Thu, 1 Sep 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/word.html#2 So you're typing along and you're not really happy with the word you just used (or you made a typo). What do you do? If you're like most of us you hit backspace umteen times to get rid of the word one letter at a time. You think to yourself... Is there a faster way to delete a word? You bet there is! Thu, 22 Sep 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/word.html#3 So you have this long document and you wonder if there is a simple way to move to the end of it or the beginning of it easily. Well, mystery solved... Thu, 8 Dec 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/word.html#4 Have you ever been in this situation: You are preparing a manuscript to submit to a journal for publishing consideration. The journal requires electronic submission and has specific guidelines for the document format, one of which is line numbers. So how do you include line numbers in Word? Thu, 27 Oct 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/word.html#5 Recently I completed a document that had a nice title page. I thought it would be nice to center this information on the page, not just horizontally, but vertically as well. So here I am hitting return and eying it on the screen to see if it's in the middle. Then I thought to myself there has to be a better way. And there is: Thu, 23 Feb 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/word.html#6 When editing a document, the need often arises to simply move an entire sentence or paragraph. There are quick and easy methods to select these parts of a document, as outlined here: Thu, 23 Mar 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/word.html#7 Has this ever happened to you? You're typing along and unbeknownst to you, you've hit the Caps Lock button. Now you have a nice long sentence in upper case letters. You could delete everything and retype it or you could simply change the case of the letters. Thu, 13 Apr 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/word.html#8 You've probably seen the Format Painter button on your toolbars in Word, but do you know what it does? Thu, 4 May 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/word.html#9 All of us use lists from time to time (i.e. bullets or numbers) in our documents. For many of us, the need has arisen to add a line break (or hard return if you will) within the list and without advancing to the next bullet or number. In simple terms we want to move the next line but we don't want to create another bullet just yet or you want to add a blank line between bullets and you don't want to be bothered with turning the list off and back on. The example below should give you an idea about what I mean. Thu, 25 May 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/word.html#10 Have you ever needed to type a degree symbol after a temperature? Or needed an accent mark over your e? Or wanted to type a foreign word with the proper letters that we don't have in our alphabet? When you are typing in Word, inserting symbols is easy. Thu, 1 Jun 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/word.html#11 When you create a table, Word sizes the table to span the page width by default. However, as you customize your table's column count and column widths, the default page-width table sizing is sometimes lost. So, to resize a table so that it fits the width of the page (within the margins): Thu, 22 Jun 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/word.html#12 Let's say you are in the process of submitting a grant proposal or an abstract for an article or presentation and you are required to stay under a certain number of words. In the old days we would advance the page in the typewriter and meticulously count words. Not anymore. Thu, 27 Jul 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/excel.html#1 When you print a worksheet, you may feel that the printout would look better if the data were centered on the page. If so, you don't have to insert a lot of extra rows and columns or change the individual page margins to get the data to print where you want it. Thu, 8 Sep 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/excel.html#2 Have you ever printed an Excel worksheet? Did you notice that the gridlines that you see on the screen don't print? Well there is a way to print them if you so desire. Thu, 10 Nov 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/excel.html#3 If you've ever had a spreadsheet of data you have probably encountered situations where you would like to sort that data using various columns within it. To order data in an Excel spreadsheet: Thu, 29 Dec 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/excel.html#4 Let's say you want to make a change to the entire Excel worksheet (for example changing the font face or size). There has to be an easy way to select everything right? Well, there is! To the left of the gray column A heading and above the gray row 1 heading is the select all button (circled in the picture below). Just click on it and you've selected everything on the worksheet. Thu, 9 Feb 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/excel.html#5 Would you like an easy way to extend a series of numbers in Microsoft Excel without typing each one individually? With AutoFill, you can quickly copy data, formulas, or formatting to adjacent cells. Here's how: Thu, 6 Apr 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/excel.html#6 Every so often the need may arise to use a line break (or hard return if you will) within an Excel cell. You may have even tried this only to discover that when you hit the enter/return key you simply move to the next cell. The trick on the PC is the hold the Alt key and then hit Enter. On the Mac, hold the Option key and Command (the apple key) and then hit Return. Thu, 18 May 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ppt.html#1 So you've created PowerPoint presentations for your class. You want to print them out but you don't want one slide per page and you certainly don't want your students printing one slide per page. Solution - handouts that print 2, 3, 4, 6, or even 9 slides per page. Thu, 15 Sep 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ppt.html#2 Interested in putting a footer on each of you PowerPoint slides? It's easy, Click the View menu and select Header and Footer... Thu, 29 Sep 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ppt.html#3 Move to the slide that you would like to place the picture on and... Thu, 17 Nov 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ppt.html#4 Have you ever worked on a new presentation and had the desire to reuse slides that you already created in another presentation? Well it's relatively easy to copy slides from one presentation to another. While working in the new file... Thu, 15 Dec 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ppt.html#5 There are numerous tricks using the keyboard while you're in the slideshow view. The screen capture below summarizes all of them. Thu, 26 Jan 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ppt.html#6 Simply right-click on any PowerPoint presentation file and then click Show. Your presentation will open and go directly to the slide show. Sorry Mac users, this only works on PCs. Thu, 9 Mar 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ppt.html#7 Often times the need arises to change the order of your slides in PowerPoint. Using the Slide Sorter View is the most efficient means to do this. Thu, 27 Apr 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ppt.html#8 Has there ever been a time when you created a PowerPoint presentation, with multiple objects on the slide and you just couldn't get them to line up? Follow these steps to make the objects line up: Thu, 6 Jul 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/email.html#1 Furthermore, do you wonder if they have to type that information every time they send an email? The short answer is no. Rather, they created a signature file in their email software client. Every email client I know of has the ability to create and set a signature. Since Eudora is the preferred email client on our campus the steps that follow explain how to create your signature file and then set the signature file to be included in your email. Thu, 13 Oct 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/email.html#2 Did you know that you can easily add the email address from the sender of a message you've received to your Address Book? Here's how: Thu, 3 Nov 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/email.html#3 Have you ever been in a situation where you want to send the same email to a number of people but you don't want to address it to everyone all at once (for whatever reason)? Did you know you can resend a message in Eudora to different recipients? So once you've written and sent the message all you have to do is resend it to each of the other people you want to receive it without having to retype it or cut and paste the text into a new message. Here's how: Thu, 22 Dec 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/email.html#4 So do you receive a lot of mail from the same person? Would you just like to put it into it's own folder upon receipt? Well, Eudora can route incoming mail from specific people to separate mailboxes automatically. Here's how to set it up: Thu, 19 Jan 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/email.html#5 Eudora 6.0 and higher now features a built in junk mail filter (i.e. spam filter). The settings for this can be found by going to the Tools menu, then Options (Special, then Settings on a Macintosh), and then selecting the Junk Mail icon. Thu, 16 Feb 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/email.html#6 A return receipt is a message that notifies you (the sender) that the recipient of your email has viewed the message you sent (nothing guarantees that they read it). You can request a return receipt in Eudora with the click of a button. Thu, 16 Mar 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/email.html#7 Do you regularly send emails to groups of people? Perhaps you would like to send an email to your entire class, department, or research cohort. In Eudora, you can create an email list for a group of individuals by creating a nickname and then adding the email addresses or nicknames (if already set up in your address book) of everyone in the group to that address book entry. To create a new email list in your address book, do the following from within Eudora: Thu, 30 Mar 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/email.html#8 Since there is no guarantee that the recipient of your message is using Eudora, you should probably take a different approach to using a group email list. Using Bcc hides the email addresses everyone on the list. Thu, 22 Mar 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/email.html#11 So you've set up Eudora 6.0/7.0's built in junk e-mail (spam) filter (discussed in a previous Tech Tip) and it's left you longing for something more. Well, OIT has a central spam service that assigns every email a score. You can create a filter in Eudora that will use these scores to alleviate spam in your inbox. Thu, 20 Apr 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/email.html#9 We've all sent email to a colleague or friend and received a nifty little reply stating that they are out of the office for one reason or another. You ever wonder how they do that? Well, it differs depending on which email client you use. For our purposes, setting it up in the OSU Webmail client is the easiest. Thu, 11 May 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/email.html#10 As with almost all e-mail programs, it is possible to attach one or more files to messages sent from OSU Webmail. To send attachments in OSU Webmail: Thu, 15 Jun 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ie.html#1 When you open Internet Explorer, do you have a web page coming up first that you wish you could change? Here's how you do it: Thu, 6 Oct 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ie.html#2 Have you saved so many links in your Favorites in Internet Explorer that you can never find the ones you want? You can organize these into folders that will make finding the ones you want easier. Thu, 1 Dec 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ie.html#3 So you're surfing around on the web and you find a picture that you like. You think to yourself, that would be perfect for my PowerPoint lecture but how do I save it on my disk so I can use it later? Thu, 5 Jan 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ie.html#4 Have you have scrolled down a long web page only to find you would rather be back up at the top? Then you find yourself making mouse-click after mouse-click or using that little wheel until you're back to the top. Well, there is a better way. With the press of a single button on the keyboard your back to the top. Let's focus on that set of keys between the main part of the keyboard and the number pad. Thu, 2 Feb 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ie.html#5 So you're surfing around on the web and you come across a document that you would like to save to your disk. This document might be a Word file, spreadsheet, PDF, PowerPoint file or whatever. There has to be an easy way to do this without having to click on the link and wait for the file to open. Well, there is... Thu, 2 Mar 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ie.html#6 If you are like me when you print a web page from Internet Explorer you find all that extra stuff at the top and bottom of the page annoying. There is a rather simple way to remove it... Thu, 8 Jun 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ie.html#7 There are occasions when you are browsing the Internet where you would prefer to open a link in a new window thereby keeping the current window on the same page. This process is very simple. Thu, 13 Jun 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/windows.html#1 So you want to change how the contents of a window are viewed (for example using the Detail view) and then you want all your windows to look the same. Thu, 20 Oct 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/windows.html#2 Did you know you can print your Word, Excel, PowerPoint, or PDF file without even opening it. Simply right-click (Command + Click on the Mac) and choose Print. Thu, 24 Nov 2005 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/windows.html#3 Here's a question for you, when is deleting a file not really deleting a file? The answer is always until you empty the Recycle Bin (Windows) or Trash (Mac OS). Let me explain... Thu, 12 Jan 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/windows.html#4 Passwords are a necessity of life these days. However, passwords are effective only as long as you use ones that are easy to remember and difficult to "break," and that are changed on a regular basis. Did you know that anyone with a little bit of technical know-how can download a program off the Internet and use it to break weak passwords? These programs use wage attacks that try every possible combination of words and letters to break into your account. The best way to combat this very real threat is to write strong passwords. The following simple rules for writing and using strong passwords will keep you more secure, decreasing the chance of compromise. So, is your password strong or weak? Thu, 29 Jun 2006 10:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ie.html#8 The default security settings in Internet Explorer on computers running Windows XP (SP2) are far different from any previous version of windows.   When you click on a linked file (Word document, PowerPoint presentation, Excel spreadsheet, or the like) from Carmen or any other website you may think the link just isn't working because the file doesn't open.  Many users, however, fail to notice the yellow Information Bar that appears at the top of the page.  The following tutorial demonstrates this scenario and how to continue opening the file. Wed, 04 Oct 2006 11:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/email.html#12 We often have the need to include Word or PDF documents, PowerPoint presentations, or even pictures with the email messages we send to colleagues and friends. For those of us who have used Eudora for some time this may be old hat but those new to Eudora a demonstration is likely of value. Thu, 12 Oct 2006 09:07:00 EST http://cidd.mansfield.ohio-state.edu/techtips/word.html#13 It's not uncommon to inadvertently turn off or hide toolbars in our Office applications (Word, Excel, PowerPoint). Getting them back is just a couple clicks away. Wed, 18 Oct 2006 08:24:00 EST http://cidd.mansfield.ohio-state.edu/techtips/email.html#13 Many of us have email signatures set up in Eudora.  You know, that name, address, and other contact information included at the bottom of each of our email messages.  Many of us also use OSU's Webmail when we are at home or on the road.  However, when you send messages from Webmail you don't have that signature.  Well, like most email programs, Webmail lets you set up a signature too. Wed, 25 Oct 2006 07:58:00 EST http://cidd.mansfield.ohio-state.edu/techtips/word.html#14 By default, Office 2000 applications (including Word, Excel, & PowerPoint) display only the commands that you use most often. Microsoft refers to this "feature" as personalized menus. Do you find this annoying?  Do you oftern have a hard time finding what you're looking for simply because you can't see everything that's there? Luckily, you can turn this feature off. Here's how Wed, 29 Nov 2006 14:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ppt.html#9 I've sent Tech TIps in the past encouraging you all to educate your students on how to print PowerPoint presentations as handouts (i.e. 4 or 6 slides per page). If you've recently chosen to upgrade to Microsoft Office 2003, you now have the capability to insure students do this by changing the presentation's default print settings. Begin by opening up the presentation and then follow the following steps: Wed, 10 Jan 2007 15:35:00 EST http://cidd.mansfield.ohio-state.edu/techtips/ppt.html#10 Let's say you have a set of pictures and you want to quickly and painlessly put them in a PowerPoint presentation. Well, if you are using PowerPoint in Office 2003 on the PC it's easy. Here's how: Wed, 24 Jan 2007 11:49:00 EST http://cidd.mansfield.ohio-state.edu/techtips/word.html#15 Watermarks are those faint designs you see in the background of some documents. Typically they are embedded in the paper when it's manufactured and best visible when you hold the paper up to light. But in today's digital age they can be added to your Word documents electronically. Watermarks have both visually appeal and, in some instances, utility.  For example, a company logo in the background gives your document a professional look while the word "DRAFT" reminds readers that the document is merely a work in progress. Wed, 07 Feb 2007 14:49:00 EST http://cidd.mansfield.ohio-state.edu/techtips/browse.html#9 So you entered at URL in the browser's address bar (seen highlighted in the picture below) and hit enter but no page is found. Then you noticed you misspelled something in the address. So, you click in the address bar, maneuver you cursor and so on and so on and so on. What's even move frustrating is when that misspelled word in right in the middle of a long address. You ever wonder if there's an easier way? Well, here are a couple tricks that may take the frustration out of it. They work on in Internet Explorer on the PC and both Netscape and Firefox on the PC and Mac. Wed, 21 Feb 2007 15:20:00 EST http://cidd.mansfield.ohio-state.edu/techtips/word.html#16 Did you know you can easily sort a list in alphabetic order whether it's in a table or not? As long as the list follows a couple simple guidelines, it's easy. First, the list is going to sort by the first letter of each line so, for example, if you are creating a list of names, make sure you enter them last name, first name.  Second, there must be a paragraph break or "hard return" after each list item.  In other words, hit the enter/return key after each item on the list.  If you remember these two things, sorting the list after the fact is a breeze. Thu, 5 Apr 2007 8:57:00 EST http://cidd.mansfield.ohio-state.edu/techtips/windows.html#5 With the temporary move to Bromfield for the Ovalwood renovation you might want to consider securing your system better with a password.  In fact, you might want to consider this regardless.  The process is rather simple once you know where to go to set the password. Thu, 10 May 2007 12:51:00 EST